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Sandy Cricket Club - Constitution

Sandy Town Cricket Club

1. Name

The Club shall be called Sandy Cricket Club and the Club colours shall be maroon and gold.

2. Affiliation

2.1 The Club is affiliated to the England and Wales Cricket Board through Bedfordshire County Cricket Ltd.
2.2 The Club and its members shall ensure that all members abide by the ECB Code of Conduct, which incorporates the Spirit of Cricket and by the Laws of Cricket
2.3 The Club shall adopt and implement the ECB Safe Hands – Cricket’s Policy for Safeguarding Children and any future versions of the policy.
2.4 The Club shall adopt and implement both the ECB’s One Game Strategy and the Inclusion and Diversity Policy and any future versions of these documents.

3. Officers

The Officers of the club, who will be elected each year at the Annual General Meeting, shall consist of:

a. President
b. Vice Presidents
c. Chairman
d. Vice-Chairman
e. Secretary
f. Treasurer
g. Assistant Treasurer
h. Fixture Secretary
i. Coaching Co-ordinator(s)
j. Social Secretary
k. Fund Raising Officer
l. Welfare Officer
m. Webmaster
n. The captains of each Club team
o. Up to 3 additional members

4. Membership

4.1 Membership of the Club shall be open to all persons, without discrimination, either as playing members or non- playing members.
4.2 The Club may have different classes of membership and subscription on a non-discriminatory and fair basis. The Club will have an equitable pricing policy and will keep subscriptions at levels that will not pose a significant obstacle to people participating. The level of subscriptions will be decided by the Committee from time to time and notified to the members.
4.3 The Club will have the following classes of membership:
4.3.1 Full member – playing Continued/...
4.3.2 Full member – non-playing
4.3.3 Junior member (under the age of 18)
4.4 Application for membership of the Club shall be by completion of a membership application form.
4.5 No person shall be eligible to take part in the business of the Club, vote at general meetings or be eligible for selection for any Club team unless the applicable subscription has been paid by the due date.
4.6 All members will be subject to these Rules and by joining the Club will be deemed to accept these Rules, any Club Regulations and any Codes of Conduct that the Club has adopted. A Code of Conduct for Members and Guests must be displayed prominently to ensure that all Club guests and non-member volunteers are aware of the code and the requirement to abide by it.
4.7 The Committee must keep a register of members.
4.8 The Club may refuse membership or expel from membership only for good and sufficient cause, such as conduct or character likely to bring the Club or sport into disrepute.
4.9 Any complaints regarding the behaviour of members, guests or volunteers shall be lodged in writing with the Secretary/Chairman.
4.10 Any person that is the subject of a written complaint or appeal shall be notified of the procedure to be followed by the relevant sub-committee in reasonable time to prepare for any hearing.
4.11 The Committee shall appoint a Disciplinary Sub-Committee, which will meet to hear complaints within 21 days of a complaint being lodged. Any person requested to attend a Disciplinary Sub-Committee hearing shall be entitled to be accompanied by a friend or other representative and to call witnesses. The Disciplinary Sub-Committee has the power to take appropriate disciplinary action on behalf of the Committee.

5. Management

5.1 The management of the Club shall be vested in the committee consisting of the Officers and four members of the club. The committee shall be elected annually at the Annual General Meeting. Five members of the Committee shall form a Quorum. The Committee shall meet monthly or as and when necessary and upon the written requisition of three members of the committee. The Secretary will maintain a written record of each meeting, which shall be signed as a correct record by the Chairman at the meeting next following.

6. Annual General Meeting

6.1 The financial year of the club shall close on 31st December and the AGM will be held within three months of this date. Not less than fourteen days notice for the AGM shall be given to members by the Secretary specifying the date, time and place of the meeting and appending an agenda of the business to be transacted.
6.2 The Committee shall submit a report of the working of the Club for the year.
6.3 The Treasurer shall present audited accounts for the year.
6.4 No motion affecting the Club rules may be brought forward unless written notice has been received by the Secretary fourteen days before the meeting.
6.5 The members will appoint a suitable person to independently examine the accounts.
6.6 A special, or extraordinary meeting of the club may be called only upon the written requisition of five members of the club. Continued/...

6.7 At any general meeting ten members shall form a quorum.

7. Election of Officers

7.1 All Officers as members of the Committee shall retire annually but shall be eligible for re-election.
7.2 All candidates for election shall be properly proposed and seconded and the decision shall be by majority vote.
7.3 Any member of the club may nominate a person for election as an Officer or member of the Committee.

8. Power of Committee

8.1 The management Committee shall be empowered to deal with any matter arising in connection with the Club in accordance with these rules, or matters arising not provided for within these rules.
8.2 Any bank account in which any part of the Club’s funds are deposited shall be operated by the Committee and shall be held in the Club’s name. All cheques must be signed by at least two people authorised by the Committee, including at least one Committee member.

9.Youth Sub-Committee

9.1 From within the junior membership of the Club a Youth Sub- Committee will be formed comprising between four and seven members. The Sub Committee will meet at a mutually agreed frequency, time and place. At least 60% attendance will constitute a quorum. A written record will be maintained of the attendance/ major discussion points/ recommendations and actions for each meeting.
9.2 Terms of Reference. The Sub-Committee will be consulted on all aspects relating to the advancement of youth cricket within the club and the safeguarding of the youth membership. A Chairman will be elected to manage the meeting and to feedback to the Management Committee the recommendations of the Sub-Committee.

10. Rules

10.1 The original of these rules and any which are hereafter adopted shall be kept by the Secretary.
10.2 Each member of the Club shall be given a copy of these rules.
10.3 No rule shall be altered or rescinded nor a fresh rule be adopted without the consent of a two thirds majority of those voting at a General or Extra Ordinary Meeting.

11. Code of Conduct for Cricket Staff and Volunteers

11.1 The Club, will adopt and apply the current regulations established by the ECB in accordance with the Code (copy available on request).

12. Equality

12.1 The object of the club is to provide facilities for, and to promote participation of, the whole community in the sport of cricket.
12.2 The aim of this constitution is to execute the objectives of the Club, and any league or competition in which the Club participates, fairly and without prejudice to age, gender, disability, race, ethnic origin, creed, colour social status and sexual orientation. Continued/...
13. Child Welfare and Protection

13.1 The Welfare Officer is responsible for ensuring compliance with safeguarding legislation and the ECB Safe Hands Policy. The Welfare Officer, who must hold a current ‘Good Practice and Child Protection’ certificate, shall report to relevant Committee Meetings and the reports, together with any action taken, must be recorded.
13.2 All coaching must be administered by certified ECB coaches.

14. Not for Profit

14.1 The income and property of the Club, whence so ever derived, shall be applied solely towards the promotion of the objects of the Club as set forth in this constitution, and no portion therefore shall be paid or transferred, directly or indirectly, by way of dividend, bonus or otherwise howsoever by way of profit, to members of the club.

15. Dissolution

15.1 If upon the winding up or dissolution of the club there remains, after the satisfaction of all its debts and liabilities, any property whatsoever, the same shall be not be paid to or distributed among the members of the club, but shall be given or applied for approved sporting or charitable purposes. The term “sporting or charitable purposes” shall mean any of the following as may be approved by the members of the club at a general meeting or by the members of the club’s governing body:

* The purpose of the sport’s governing body for use in related community sport
* The purposes of another registered community amateur sports club
* The purposes of a registered charity

Revised at Club AGM 11th March 2016

B.M Taylor, Chairman Sandy Cricket Club

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